Online
Presentation

Plan, manage and invoice.
 Seminars. Retreats. Workshops. Courses. Lectures.
Time-saving and simple.

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Web-Based, All-In-One Seminar Software

From seminar planning to online booking and accounting: SeminarDesk is the time-saving and easy-to-use cloud software for managing seminars.

Get a flexible and easily customizable seminar management software that does not overload you. This seminar software will save you from creating spreadsheets and paperwork in the future.

  • PLANNING
  • ADMINISTRATION
  • PRESENTATION
  • BOOKING
  • COMMUNICATION
  • IMPLEMENTATION
  • ACCOUNTING
  • EVALUATION
  • DOCUMENTATION
As a SaaS solution, SeminarDesk covers all aspects of seminar management from A to Z. Seminar planning, organization and management has never been so easy.
Follow-Up
Follow-Up
Follow-Up

PLANNING

Plan & Organize

User-friendly and clear online registration: Using customizable and intuitively navigable booking forms with cost overview.

Publish & Advertise

User-friendly and clear online registration: Using customizable and intuitively navigable booking forms with cost overview.

Event

Bookings & Registration

Child’s play booking management: internal-system processing of registrations, practical booking overview and automatic dispatch of booking confirmations.

Event Processing & Communication

Smooth running of events thanks to optimal use of resources. Simplified customer care through optimized data management and personalized communication.

FOLLOW-UP

Reporting & Documentation

Easily generate templates and automatically send individual documents such as attendee lists, travel expense reports and certificates.

Billing & Accounting

Intuitive payment process through integrated invoice generation and sending as well as import of payments. Fast accounting control through balance evaluation and payment overview.

All Relevant Functions in a Single Solution

Event planning and organization

Event Calendar with Online Booking

Customer and Instructor Management

Room and Bed Occupancy

Catering and Kitchen Management

Event Room and Resource Management

Reporting and Templates

Accounting and Bookkeeping

Integration and Interfaces

Unsure if SeminarDesk Meets Your Needs?

Book Free Demo Now

Your Benefits Thanks to SeminarDesk

  • MAXIMUM EFFECTIVENESS

Seminar planning, organization, booking and billing: The cloud software, SeminarDesk, keeps track of everything for you. The effective and clear management of events, participants, seminar leaders and bookings saves time and stress.

  • MAXIMUM FLEXIBILITY
Accommodations, rooms, catering details, price lists and special requests: SeminarDesk can be optimally adapted to your needs and flexibly expanded at any time.
  • MAXIMUM SIMPLICITY
In close cooperation with successful seminar providers and experienced seminar houses, SeminarDesk is constantly being developed and improved. The SaaS solution is intuitive for everyone to use and offers secure management of your seminars and data via the cloud.

SeminarDesk Features

Documentation

Forward Planning

Task Management

Process Optimization

Resource Optimization

Flexible Evaluation

Efficiently Applicable

For Seminar Houses, Retreat Centers, Educational Institutions and Freelance Seminar Leaders.

These Companies Place Their Trust In Us

Our Customers – In Numbers

>
Events
> 0
Bookings
> 0
Participants
> 0
Overnight Stays
> 0
Emails
> 0 Mio. €
Turnover

Data Protection

Safe is safe! Your data is is in good hands with us.

SSL Encrypted Data Transmission
DSGVO Compliant Data Protection

Prices

All prices excl. VAT

Setup Fee

Basic Functions

Advanced Features

DATEV export, Online accounts for participants, Scheduled tasks for automation, SumUp integration, Online payment via Stripe, Extended API for integrations, CRM extensions, CleverReach integration

Number of Users

Additional users can be added for €10/month.

Bookings/Year

Booking = a person who participates in an event or has booked a stay.

89€/Month

Lite

0 €

2

1.000

Request Demo

169€/Month

Basic

0 €

5

2.500

Request Demo

279€/Month

Pro

0 €

15

Unlimited

Request Demo

Individual

Enterprise

On Request

Unlimited

Unlimited

Request Demo

89€/Month

Lite

0 €

Setup Fee

Basic Functions

DATEV export, Online accounts for participants, Scheduled tasks for automation, SumUp integration, Online payment via Stripe, Extended API for integrations, CRM extensions, CleverReach integration

2

Additional users can be added for €10/month.

1.000

Booking = a person who participates in an event or has booked a stay.
Request Demo

169€/Month

Basic

0 €

Setup Fee

Basic Functions

DATEV export, Online accounts for participants, Scheduled tasks for automation, SumUp integration, Online payment via Stripe, Extended API for integrations, CRM extensions, CleverReach integration

5

Additional users can be added for €10/month.

2.500

Booking = a person who participates in an event or has booked a stay.
Request Demo

279€/Month

Pro

0 €

Setup Fee

Basic Functions

DATEV export, Online accounts for participants, Scheduled tasks for automation, SumUp integration, Online payment via Stripe, Extended API for integrations, CRM extensions, CleverReach integration

15

Additional users can be added for €10/month.

Unlimited

Booking = a person who participates in an event or has booked a stay.
Request Demo

Individual​

Enterprise

On Request

Setup Fee

Basic Functions

DATEV export, Online accounts for participants, Scheduled tasks for automation, SumUp integration, Online payment via Stripe, Extended API for integrations, CRM extensions, CleverReach integration

Unlimited

Additional users can be added for €10/month.

Unlimited

Booking = a person who participates in an event or has booked a stay.
Request Demo

Our Team

Christoph Danker

Founder & Head of Development

Jan Tammen

Founder & Product Manager

Simon Smaluhn

Founder, Marketing & Networking

Mashudi Rahman

Senior Developer

Erik Steindecker von Teschenhausen

Senior Developer & Process Integration

Sascha Mamsch

Product Updates, QA-Tester & Documentation

Manon Lorenz

Content Writer & Sales

Product Updates

Produkt-Update Oktober 2023

27. October 2023

Reihenfolge der Referent*innen-Anzeige festlegen, Übersicht individualisieren, Termin- und Zimmertyp-Details in Kalenderansichten definieren, Veranstaltungstermine schneller zur Bearbeitung öffnen, Erweiterung der Webhooks-Payloads und weitere Neuerungen.
The post Produkt-Update Oktober 2023 appeared first on SeminarDesk Hilfe-Center.

Mehr erfahren »

Produkt-Update September 2023

29. September 2023

Mehr Informationen aus Listen- und Kalenderansichten gewinnen, E-Mails mit weiteren Platzhaltern individualisieren, Webhook-Benachrichtigungen zu Rechnungsstellungen erhalten, Zimmer farblich markieren, Custom CSS auf der Buchungsseite nutzen sowie weitere Neuerungen.
The post Produkt-Update September 2023 appeared first on SeminarDesk Hilfe-Center.

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Produkt-Update Juli 2023

25. July 2023

Flüssiger arbeiten mit Veranstaltungsterminen und Profilen, bei Rechnungserstellung und manueller Buchung, neue Zimmerbelegung im Zimmerkalender anlegen, aus Buchungs- und Zimmerkalender das Bucher*in-Profil öffnen, E-Mail-Adressen der Buchungsgäste in Buchungsübersichten einblenden, Kalenderdaten für ausgewählte Veranstaltungsräume über iCalendar-Feeds exportieren und weitere Neuerungen.
The post Produkt-Update Juli 2023 appeared first on SeminarDesk Hilfe-Center.

Mehr erfahren »
All Updates

Support

We are here for you.

Reliable support for you is our top priority. Many years of industry experience in sectors such as education, healthcare, tourism and IT expertise make us a reliable partner who are happy to solve your problems in the long term. We accompany and advise our customers from the setup to daily use. Technical adjustments as well as flexible extensions in the scope of use are possible at any time.

Help Center

API

Changelog

WordPress

Book Product Demo Now!

Contact us for a free, no obligation consultation and access to the fully functional demo version.
Free Demo
Mon. - Fri. 9 am - 5 pm (UTC+2)
+49 5764 942806

Made with

in Germany

Event planning and organization

Well begun is half done! Create timetables in SeminarDesk and store them as templates for future events. Keep participants up to date with individualized e-mails or automatically send reminders about the status of events. By defining user rights, assigning tasks and categorizing individual events with labels, you always maintain an overview and control.

Event Calendar with Online Booking

Goodbye manual booking management! The booking function integrated in SeminarDesk makes online registration quick and easy for both sides: New registrations are automatically processed by the system and bookers immediately receive a total cost overview. Booking forms can be customized for events and allow for special requests and their automatic calculation.

Customer and Instructor Management

Contact data will always be up to date! For first-time bookings, SeminarDesk creates a customer profile on its own. The system automatically recognizes repeated registrations, updates the existing data, and thus prevents duplicate profile entries. View the history of stored customer, speaker, and company profiles at any time and filter them according to the desired criteria for personalized communication – via e-mail or the linked newsletter tool.

Room and Bed Occupancy

Bed occupancy at a glance! This is possible thanks to the graphically prepared and therefore clearly arranged room occupancy plan. From now on, no room will be occupied twice or accidentally remain unused. The highlight: Not only self-provided accommodations, but also accommodations in external facilities can be easily managed via SeminarDesk.

Catering and Kitchen Management

Want a special treatment? No problem! With the creation of individualized meal lists, special culinary requests such as vegetarian or vegan dishes are easy to manage. Individual meals can be removed or added as needed. Kitchen lists created in advance ensure a smooth process when preparing meals.

Event Room and Resource Management

Room reservation made easy! With the help of the practical calendar overview, you have an overview of all free and occupied rooms in no time. Select the best available room and assign it to the upcoming event. This way, there will never again be any embarrassing overlaps with events taking place at the same time. Particularly practical: Room rentals can be added directly to the organizer’s total costs.

Reporting and Templates

Endless Excel lists and Word templates were yesterday! From participant lists to name badges, kitchen and cleaning schedules to certificates and travel expense or seminar statements: Individual documents are created by the system and saved as templates for the future. With just one click, they can be exported and sent as an e-mail.

Accounting and Bookkeeping

No more annoying accounting! With the integrated invoice generation for participants and organizers as well as the automated dispatch by e-mail, accounting runs like clockwork. In addition, the system registers payments received and displays open items.

Integration and Interfaces

Integrated into your own website in no time! For example, with the practical WordPress plug-in. This integrates the content SEO-friendly directly into your own website. Use the integrated webhooks and APIs to connect any other system with SeminarDesk. For example, link your calendar so changes in room occupancy and event dates are automatically adjusted and updated on the website.